User Invitations

This section allows the system administrator to manage invitations sent to users via email to join the platform.

Invitation List

A table showing all sent invitations with filtering, status indicators, and action buttons.

Column	Description
Email Address	The email address the invitation was sent to.
Department	The department or group assigned to the user.
Created On	Date and time the invitation was created.
Expiry Date	When the invitation link will expire.
Status	Current status of the invitation.

Invitation Statuses:

• New: Invitation sent but not yet used.
• User Accepted: Invitation was used and account is activated.
• Canceled: Invitation was invalidated.

Action Buttons:

Resend invitation - Edit invitation - Cancel invitation - View invitation details

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Add New Invitation

By clicking + New Invitation, a popup form appears:

Field	Description
E-mail	Required. Recipient's email address.
Department	Optional. Choose from dropdown.
Invitation Link Expiry	Required. Select date/time link will expire.
Save button	Saves and sends the invitation.

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Invite Many Users

Clicking Send Many Invitations allows uploading an Excel file (.xlsx) containing multiple user invitations.

Instructions:

• The file must have two columns: Email (mandatory) and Department (optional).
• The first row must contain these exact column names.

Field	Description
File Upload	Select .xlsx file to upload.
Invitation Link Expiry	Required. Choose expiration date for links.
Send button	Uploads file and sends invitations.

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Filter by Status

A filter dropdown on the right lets you search invitations by status:

• New
• Canceled
• User Accepted

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Notifications Section

A separate popup section shows logs for bulk invitation operations.

Column	Description
Status	Finished / In Progress
Created On	When the bulk process started.
Start Date	When the system began the process.
End Date	When the process was completed.